Development Coordinator – Events, Engagement & Stewardship

REPORTS TO: Chief Philanthropy Officer

POSITION SUMMARY The Development Coordinator – Events, Engagement & Stewardship will support donor and adult volunteer stewardship, engagement opportunities, and development events. Serving as a connector between donors and the program, the Development Coordinator will collaboratively develop stewardship and engagement plans and support special events management to create meaningful experiences and connections. The Development Coordinator will also support operational needs, including refining processes for acknowledgment, gift reporting, and pledge collections.

Creating value and generating positive contributions from external partners and supporters, this role plays an integral part in Breakthrough’s commitment to enhance Scholar, Volunteer and Teaching Fellow experiences and outcomes. The Development Coordinator will work collaboratively with the entire team to increase engagement and giving, and raise affinity for Breakthrough’s value and position as Miami’s Opportunity Generator.

PRIMARY RESPONSIBILITIES Adult Volunteer Leadership + Partner Engagement

• Nurture growth and impact of the Breakthrough Advisory, the organization’s network of adult volunteer leaders, to support volunteer engagement and advance programming and philanthropic goals
• Coordinate all administrative duties, such as scheduling meetings, drafting agendas, leading meeting follow-up, and supporting annual planning, and engagements
• Establish and maintain strong relationships with Parent Associations at host site schools
• Develop promotional materials with the marketing team to recruit new adult volunteers

Stewardship & Donor Engagement

• Engage donors with spirit, enthusiasm, authenticity and creativity; develop meaningful relationships and purposefully connect donors with the program and mission
• Support development and tracking of donor relations, stewardship, recognition, and retention program for donors and organizational partners
• Support sponsorship benefit fulfillment and recognition; and major gift and annual impact reporting
• Develop stewardship communications and materials in collaboration with the marketing team
• Coordinate Donor Engagement Tour logistics throughout the year
• Actively seek opportunities for Breakthrough Miami and its key stakeholders to be recognized, and build community awareness and profile

Events

• Project manage the implementation of all development-related events (approximately 6 annual events)
• Maintain a portfolio of in-kind donors, including silent auction donors and event vendors, while also identifying new prospects for in-kind support of events
• Support development of event marketing materials, sponsorship packages and impact reports
• Identify and work with relevant vendors, including caterers, AV companies, graphic designers, venues, photographers and event consultants
• Support partner-led events which support Breakthrough Miami

Development Operations

• Support the Development Team in leveraging CRM to measure progress, drive future success and inform future effectiveness of engagement, cultivation and solicitation strategies
• Identify and guide data cleanup projects in collaboration with Operations Associate
• Collaborate with the Operations Associate to manage an annual planning calendar
• Stay current with fundraising trends including, but not limited to, data management, software, research methodologies, and stewardship best practices.

MINIMUM QUALIFICATIONS

Dependable and regular attendance; evening and weekend work required to fulfill the expectations of the role. Must have reliable transportation. 

Education & Experience

• Bachelor’s degree
• Minimum 3 years in development or events management

Skills, Knowledge & Abilities

• Must be able to endorse and communicate the Breakthrough spirit and mission
• Forward-thinking, innovative and energetic professional able to develop and orchestrate impactful events, engagements, meetings and stewardship plans
• Skilled relationship builder, comfortable with donor cultivation, solicitation, and stewardship
• Excellent organizational and project management skills, attention to detail with the ability to manage multiple projects, meet frequent deadlines and be self-disciplined about work prioritization
• Successful experience adhering to a set budget
• Collaborative work style and strong interpersonal skills to interact with staff, board members, volunteers, and donors
• Strong writing skills and experience in production of copy for materials, such as event invitations, thank you letters, programs and brochures
• Excellent communications skills in one-on-one, small group and large group settings
• Strong computer experience; experience with CRM

Interested candidates should send their resume to careers@breakthroughmiami.org

Director of High School Programs

REPORTS TO: Lead Program Officer

START DATE: Immediate POSITION

SUMMARY: The Director of High School Programs is responsible for planning and implementing programming for Breakthrough Miami’s high school students to ensure they are prepared for academic success in high school, and successfully transition to college. The Director will work closely with students and families as they navigate the high school years, and hold students to high academic and community standards.

During the school year, the Director will plan Saturday programming, monitor academic progress, set goals for inside and outside of the classroom, and navigate school and other community resources, to ensure students stay on track for college. The Director will also introduce students and families to the ins and outs of college readiness, through workshops, field trips, and other community-building activities; and will perform the logistical tasks that support programming, such as scheduling, securing facilities, and arranging transportation as needed.

Over the summer, the Director will work with the BTU team to plan and execute the six-week Summer Institute for 150+ 9th grade students to build community and support academic readiness, and the transition to high school. They will oversee day-to-day operations, serve as the primary point of contact for students and families, and work with the rest of the team to manage Teaching Fellows as they execute Breakthrough’s “students teaching students” model.

ESSENTIAL FUNCTIONS:

• Lead the development and implementation of robust BreakthroughU school year programming and summer programming that provides academic tools and real-life learning experiences, and mentoring relationships that support on-time high school graduation and entrance into post-secondary institutions
• Use data and best practices to inform program development, evaluation, and growth
• Meet established standards of accountability and measurements of success for program delivery, as well as student and teacher success
• Champion students by nurturing individual student strengths and providing timely, appropriate interventions and resources as needed to ensure students are safe and supported
• Oversee collection and analysis of student records, including report cards, progress reports, and Individualized Education Plans, standardized test scores, and other data relating to college transition success
• Provide students with connections to supplemental and enrichment opportunities during the summer and school year to aid in college preparation and leadership development
• Leverage creative communication vehicles to reach and engage Scholars, volunteers, and Teaching Fellows
• Maintain positive, regular communication with students’ families, and provide personalized guidance and support throughout high school and during the college application process
• Assist in the recruitment, management, and development of school-year AmeriCorps members, 20+ summer staff members and 25+ volunteers
• Perform other duties that may be assigned

MINIMUM QUALIFICATIONS

Education and Experience

• Bachelor’s degree
• Experience working with adolescents, young adults, and families

Skills, Knowledge, and Abilities

• Excellent public speaking, writing, communication, and computer skills
• Takes initiative, self-motivated, able to identify problems and develop solutions
• Ability to develop and maintain key relationships
• Curiosity about our work and how to maximize the utility of data, and eagerness to learn and expandknowledge, including about how to advance equity and apply our values in our data work
• Results-oriented; holds self-accountable

OTHER SUCCESS FACTORS

• Able to see the big picture while also paying attention to details
• Understanding of the Breakthrough model and Miami-Dade Public Schools
• Able to leverage technology to help students achieve learning goals using digital tools to access, decipher and construct knowledge and creative artifacts and make meaningful learning experiences.
• Experience in MS Word, Outlook, Excel, and PowerPoint
• Sets high personal standards, follows through on commitments, models fairness and transparency in interactions
• Able to operate effectively in diverse environments and interact successfully with people from widely varying backgrounds
• Proficiency in Spanish or Creole

Physical Requirements

Occasionally exert up to 20 pounds of force to lift or carry. Activities occur inside and outside. Indoor work is in an air-conditioned office or school/classroom setting. Occasional outdoor work is subject to temperature and humidity.  Must frequently move about both indoors and outdoors.  Requires keyboarding, use of a mouse, exchanging information accurately, and close visual acuity to enter, prepare and analyze data and view a computer terminal.

Click here to submit your resume.

Breakthrough Miami operates in a rapidly changing education and community environment. This job description is a summary, not a contract. The duties and responsibilities of this role may change at any time due to organizational needs.

Site Director

REPORTS TO: Managing Program Director

START DATE: Immediate POSITION

SUMMARY: The Site Director manages the staff and day-to-day operations of the school year and summer programs at one of Breakthrough Miami’s six host school sites. This position is responsible for ensuring all program operations align with Breakthrough Miami’s vision, mission, and goals and continuously improving educational enrichment and operational processes.

ESSENTIAL FUNCTIONS:

• Oversee the day-to-day operations of the school year and summer programs for Scholars, Teaching Fellows, AmeriCorps Members, Instructional Coaches, and Volunteers
• Collaborate with the program team to create a curriculum for school-year and summer programs that addresses the organization’s college preparatory mission and fosters integration of site activities in support of common goals
• Cultivate and maintain program partnerships that enhance Scholar experiential learning opportunities
• Oversee and ensure required data collection with fidelity
• Ensure Scholar success through effective academic programming, experiential learning opportunities, and school options counseling
• Support Scholars attending host site school, assisting with their academic success and integration into the school community
• Lead site efforts to recruit, interview, hire, and train Teaching Fellows, Instructional Coaches, Volunteers, and Interns; working with team members to ensure timeliness and quality standards are met throughout the recruitment process
• Supervise and evaluate staff, including Assistant Site Directors, Site Coordinators, Instructional Coaches, Teaching Fellows, and AmeriCorps Members, holding them accountable for results
• Nurture and grow the embedded service-learning partnership across the host site campus
• Recruit host site students for the Breakthrough Miami Student Club and oversee club activities
• Cultivate and strengthen host site relationships, through meaningful engagement, with host site constituent groups, which include, but are not limited to, the parent liaisons, the parent association, students, parents, faculty, staff, and leadership
• Build and maintain relationships with host site leadership, ensuring submission of monthly written reports and mutually agreed upon meetings are scheduled and take place
• Work collaboratively with Parent Liaisons to represent Breakthrough Miami across campus, participating and promoting the program at school events and planning and delivering on-site activities
• Participate in at least one organizational-wide workgroup
• Work collaboratively with all staff to achieve Breakthrough Miami’s mission and goals
• Perform other duties that may be assigned

JOB SPECIFICATIONS

Dependable and regular attendance; evening and weekend work required to fulfill the expectations of the role. Must have reliable transportation.

Education and Experience

• Bachelor’s degree
• Minimum ten years of experience in youth development, education, or other relevant setting
• Management and program administration experience
• Volunteer management experience
• Experience working with young adults, adolescents, and families
• Demonstrated success in:
  • results-oriented management; development and execution of systems to ensure accountability
  • using resources to effectively maximize results and leverage team strengths
  • leading change and inspiring others to action
  • understanding, building, and managing key relationships
  • crisis/contingency planning and effective execution in the face of the unexpected

Skills, Knowledge, and Abilities

• Ability to:
  • collect, report, analyze and use data as a management tool
  • meet deadlines and act with urgency
  • take initiative, identify needs and implement solutions
  • handle multiple projects simultaneously and manage a dynamic work schedule
  • support staffing, budgeting, data analysis and other management and operations responsibilities
  • effectively lead and contribute positively to teams
• Excellent public speaking, writing and interpersonal communication skills
• Ability to be an effective ambassador for Breakthrough Miami’s mission, vision and values
• Ability to create an environment of learning and continuous improvement
• Understand the importance of investing in the success of others
• Able to operate effectively in diverse environments
• Self-directed
• Able to coach and be coached; give and receive direction and feedback
• Sets high personal standards, follows through on commitments and models fairness and transparency in all interactions
• Able to achieve outcomes in flexible, fast-paced environment
• Digital proficiency

OTHER SUCCESS FACTORS:

• M.A. / M.Ed.
• Professional Teaching Certification
• Familiarity with Breakthrough Miami model and Miami-Dade Public Schools
• Proficiency in Spanish and/or Creole

Click here to submit your resume.

Breakthrough Miami operates in a rapidly changing education and community environment. This job description is a summary, not a contract. The duties and responsibilities of this role may change due to organizational needs. Dependable and regular attendance, evening and weekend work are required to fulfill the expectations of the role.

Assistant Site Director

REPORTS TO: Site Director

START DATE: Immediate POSITION

POSITION SUMMARY: The Assistant Site Director (ASD) is responsible for efficiently and effectively delivering programs and services that most directly affect Breakthrough Miami Scholars and families.  An ASD oversees campus or site logistics, unpaid student volunteers, and some stipended positions, such as Teaching Fellows. As an ambassador of the program, the ASD builds supportive relationships with students, parents, schools, the community, and other stakeholders to ensure the academic and socio-enrichment success of all Breakthrough Scholars.   

ESSENTIAL FUNCTIONS:

• Work collaboratively with Program Leadership to develop engaging and challenging curriculum models, and effectively implement these models during the school-year and summer program
• Provide current Breakthrough Scholars with ongoing educational counseling and proactive academic outreach and intervention to ensure site achievement of all Breakthrough Miami objectives
• Assist with programs and procedures for recruitment, admissions, scheduling, and other activities for students and Teaching Fellows
• Supervise Teaching Fellows and other stipended positions
• Participate in Scholar recruitment/selection; give ongoing feedback and coaching; participate in performance review process
• Manage unpaid student volunteers during the school year when there is no Site Coordinator
• Address incidents involving staff, students, and volunteers according to established BTM practices; use judgment to escalate incidents as needed
• Track student progress through grades, test scores, attendance, and other relevant data while maintaining up-to-date student data
• Manage family and student communication to foster maximum attendance and engagement
• Create and sustain partnerships with local elementary, middle and high schools for the purpose of student recruitment and student placement
• Work collaboratively with parent liaisons to represent Breakthrough Miami across campus, participating in and promoting the program at school events and planning and delivering on-site activities.
• Manage site activities when Site Director is not available
• Participate in at least one organizational-wide work group
• Participate in and/or lead special projects as assigned

JOB SPECIFICATIONS

Dependable and regular attendance; evening and weekend work required to fulfill the expectations of the role. Must have reliable transportation.

Education and Experience

• Bachelor’s degree
• Minimum two years of teaching experience or professional equivalent
• Demonstrated success working with adolescents, young adults, and families

Skills, Knowledge, and Abilities

• Takes initiative; self-motivated
• Able to identify problems and develop solutions
• Self-directed, takes responsibility for own learning, and is committed to continuous improvement
• Results-oriented; holds self accountable
• Able to achieve outcomes in a flexible, fast-paced environment
• Meets deadlines and acts with urgency
• Ability to make informed decisions
• Accepts direction and coaching
• Embraces a growth mindset and creates a learning environment
• Excellent public speaking, writing, communication, and computer skills
• Strong administrative and organizational skills
• Ability to develop and maintain key relationships
• Able to take on special projects, as required
• Effective at multi-tasking, able to oversee multiple projects simultaneously
• Ability to collect, report, analyze, and use data

OTHER SUCCESS FACTORS:

• Professional certification
• Understanding of the Breakthrough model and Miami-Dade Public Schools
• Sets high personal standards, follows through on commitments, models fairness and transparency in interactions
• Able to operate effectively in diverse environments and interact successfully with people from widely varying backgrounds
• Experience in MS Word, Outlook, Excel, and PowerPoint
• Experience in Salesforce and Social Media
• Proficiency in Spanish or Creole

Click here to submit your resume.

Breakthrough Miami operates in a rapidly changing education and community environment. This job description is a summary, not a contract. The duties and responsibilities of this role may change due to organizational needs. Dependable and regular attendance and evening and weekend work are required to fulfill the expectations of the role.

Academic Success Coach

START DATE: Service Description 2023 – 2024

SUMMARY: Academic Success Coaches provide essential support to students on their 8-year path as Breakthrough Scholars. Working directly with Scholars, Academic Success Coaches provide mentoring, academic support, and coaching. Additionally, Coaches support program planning and implementation, and other activities to contribute to the success of Breakthrough Scholars. Academic Success Coaches receive extensive training in a variety of areas to prepare for a rewarding and successful placement with Breakthrough.

PRIMARY RESPONSIBILITIES: All of the following duties and responsibilities are essential position functions, though some members may have a greater responsibility for some of the functions listed. The list is not all-inclusive and individuals may be asked to perform other position-related duties as requested by their Breakthrough Miami supervisors.

• Act as a role model to Breakthrough Miami Scholars
• Track student progress through grades, test scores, attendance, and other relevant data while maintaining up-to-date student data to inform student support intervention and advising
• Provide direct academic support services to Scholars under the direction of Breakthrough staff at designated Breakthrough Miami sites to ensure Scholars are enrolling and succeeding in appropriately rigorous coursework; and accessing competitive, high-performing middle/high schools and colleges aligned with their interests and aspirations. This will include Conducting 1:1 academic and career advising, and delivering group advising sessions and academic support
• Plan and lead advisory class in Breakthrough Miami School Year Saturdays
• Lead academic and career development workshops
• Mentor Scholars on the skills and strategies needed for success in school, including organization, time management, homework completion, and study habits
• Work closely with the assigned Breakthrough Miami site director on the assigned Scholar roster.
• Aid in the planning and implementation of Breakthrough’s School Year Program (SYP)
• Participate actively in all training, professional development, civic reflection, and service activities
• Reporting requirements include weekly timesheets and monthly data reporting.

MINIMUM QUALIFICATIONS

• You must be a U.S. citizen, U.S. national, or lawful permanent resident of the United States.
• You must be 17 years old by September 9, 2023 and have earned or on track to receive a high school diploma/GED.
• You must have a commitment to community service and the ability to serve for the complete program (September 9, 2023 –May 10, 2024).
• The Member agrees to submit to a National Criminal History Check inclusive of a finger-printing-based FBI check (completed by NWFSC HR department), FDLE check, state of residency check if other than Florida, and a Dru Sjodin National Sex Offender Website Check and be clear of any charges in order to serve in the AmeriCorps program. Enrollment and eligibility of members are subject to successful clearance of the above-noted screens. Member will be disqualified from service if the results are analyzed and found to be unacceptable to the service site or to the program. (Disqualifying offenses as well as individuals who have a conviction of murder or are registered sex offenders are NOT eligible to serve with AmeriCorps).

Evaluation

Members receive a mid-service and final evaluation. Performance evaluations are intended to be a mutual exchange of information that informs the program’s service delivery and helps the member successfully complete the term of service.

Skills, Knowledge, and Abilities

• Effective communication skills
• Excellent organizational and time management skills
• Ability to follow through with assigned tasks and responsibilities
• Flexibility and openness to changing roles
• Ability to work cooperatively on a team and be an active team member
• Respond well to constructive criticism and input on how to improve performance
• Effective academic support and mentoring skills
• Willingness to learn and to attend all AmeriCorps trainings and meetings
• Commitment to working with youth and to community service
• Ability to manage several concurrent issues and solve problems effectively
• Ability to complete paperwork accurately and meet deadlines
• Bilingual (Spanish or Haitian Creole) is strongly preferred
• Ability to relate to people from diverse backgrounds
• Reliable transportation

Member Hours, Benefits, and Compensation:

Reduced-Half-Time members are required to accumulate 675 hours within the service period of September 9, 2023 to May 10, 2024. Members are responsible for tracking and receiving approval of their hours. Members receive the following:

• Living Stipend: $486 semi-monthly while actively serving.
• Education Award- upon completion of 675 service hours, all members are eligible to receive an Education Award from the Corporation for National and Community Service: $2474.27
• Non-monetary benefits (ongoing support and professional development from a community of experienced educators and non-profit leaders)
• Student loan forbearance and interest payments, if the member qualifies

Breakthrough Miami does not discriminate on the basis of race, creed, color, national origin, ability, sex, secular preference, sexual orientation, marital status, age, political affiliation or religion, in accordance with the non-discrimination requirements of applicable statutes.

Click here to apply.

Breakthrough Miami operates in a rapidly changing education and community environment. This job description is a summary, not a contract. The duties and responsibilities of this role may change at any time due to organizational needs.